Academic Promotion Committee

Regulations of Academic Promotion at the University of Bahrain.

Related Documents: 

Bylaws of Faculty Members, Academic Anti-Plagiarism Regulation, Regulations for Participating in Scientific Conferences, Seminars, and Events, and Civil Service Law and its Executive and Financial Regulations.

1. Regulations of Academic Promotion at the University of Bahrain.
2. Annexes:

• Academic Promotion Application Form.
• Performance Evaluation Form for Faculty Members Applying for Academic Promotion.
• Department Academic Promotions Committee’s Report.
• College Academic Promotions Committee’s Report.
• Referees Research Evaluation Form.
• Calculation Procedure of the Students’ Evaluation Average for Faculty Members Applying for Academic Promotion.
• Referees Selection Procedure and Action Steps of the Central Promotions Committee.

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Article (1)    These regulations shall be called the “Regulations of Academic Promotion for Faculty Members at the University of Bahrain.”

Article (2)   The provisions of these regulations shall apply to permanent and contract faculty members unless otherwise provided for.

Article (3)   The following words and phrases, wherever used in these regulations, shall have the meanings assigned to each, unless the context indicates otherwise:

• Regulations:  Regulations of Academic Promotion for Faculty Members at the University of Bahrain.
• University:  University of Bahrain.
• University Council:  University of Bahrain Council.
• College Council: The Council of the relevant college.
• Department Council: The Council of the relevant department.
• Central Committee: The Academic Promotion Committee for Faculty Members at the University.
• College Committee: The Academic Promotion Committee of the college of the faculty member applying for promotion.
• Department Committee: The Academic Promotion Committee of the department of the faculty members applying for promotion.
• Temporary Department Committee: The committee formed by the Dean in consultation with the Head of the relevant department if the conditions for forming an Academic Promotion Committee in the department are not met.

Temporary College Committee:

The committee formed by the Vice-president in consultation with the Dean if the conditions for forming an Academic Promotion Committee in the college   are not met.

• President: The President of the University of Bahrain.
• Vice-president: The Vice-president for Academic Programs and Graduate Studies.
• Dean: The Dean of the relevant college, or their equivalent.
• Head of Department: The Head of the relevant department, or their equivalent.
• Promotion Applicant: The faculty member applying for promotion.
• Promotion File: The file submitted by the promotion applicant to the Head of the relevant department.

Publication Levels:

The relevant department council classifies refereed academic journals according to the classification contained in the table set forth in Article (29/A) of     these regulations. This shall take into account the scientific credibility of each.

Scientific Production:

Scientific research, books, patents, and supporting research activities.

Published Scientific Production:

Scientific production that has been fully published as referred to in Article (29/A) of these regulations.

Accepted for Publication Scientific Production:

Scientific production submitted to a refereed scientific journal and accepted for publication.

Single-authored Scientific Production:

The promotion applicant conducted his scientific production individually, without any collaboration with others.

Jointly-authored Scientific Production:

The promotion applicant conducted scientific production jointly with others.

UOB Promotion Bylaws (PDF):

Regulations of Academic Promotion (ENGLISH)

Regulations of Academic Promotion (Arabic)

Academic promotion at University of Bahrain is a process starts by the applicant, then the academic departments (with its associated committee/ council) , colleges (with its associated committee/ council), central promotion committee, and the University of Bahrain.

The promotions process at University of Bahrain is based on principles of equity, fairness and the recognition of an individual’s overall contribution as a member of academic staff. All applications will be reviewed against four criteria sets, as follows: The criteria for faculty promotion at the University of Bahrain include evaluating the performance of faculty members in the following three areas:

1. Research.
2. Education (Teaching and Academic Advising).
3. University Services.
4. Community Services.

Please note:

• To find out which promotion(s) you can apply for, check the Academic Titles guidelines for your position. The specific criteria for each level of promotion are indeed listed as Schedules in the University of Bahrain Promotions Policy, along with all the other information you need to know before you apply.
• Applications for promotion are open all the academic year (excluding for the regular academic breaks).
• It is advisable for applicants to consult with their Head of Department well in advance of the due date, because applications need to be submitted to HoDs for comment before being delivered to other committees and councils by the due date.
• Your promotion application is a significant piece of work – it will require a lot of planning to gather the evidence you need to support your application. Applicants should have a look through the current University of Bahrain policy as you plan your application.
• The University of Bahrain Central Academic Committee is working hard to update (if any) all the needed information about promotion on the website.
• For updates/ inquiries on UOB promotion regulations, please contact the University of Bahrain Central Academic Committee. Contacts are listed below.
• For journals and classification of journals for promotion purposes, it is advisable to check for updates with the (Department Academic Promotion Committee). In addition, the University of Bahrain Central Academic Committee office is open (through email/ telephone calls, or face to face meetings) to guide/ advise and provide any update information about University of Bahrain updated bylaws. Please refer to the below contact for such information.

1. Promotion Regulations 2012 (PDF, 1.2 MB , 71 Pages)
2. Promotion Regulations Forms (DOCX, 0.1 MB , 53 Pages)
3. Academic promotion to Lecturer form (DOCX, 0.04 MB , 7 Pages)
4. Academic promotion to Senior Lecturer form (DOCX, 0.04 MB , 8 Pages)
5. Faculty Performance Evaluation Form for Academic Promotion to lecturer or senior lecturer (DOCX, 0.04 MB , 3 Pages)
6. Department Academic Promotion Committee’s Report (DOCX, 0.04 MB , 4 Pages)
7. College Academic Promotion Committee’s Report (DOCX, 0.04 MB , 4 Pages)

An honorarium is a small token payment intended to be a gesture of appreciation to an individual volunteering service to University of Bahrain for External Refereeing.  This is paid on a regular basis for external refereeing.  To speedup the transfer of the (Honorarium) to an external referee, please fill in the below (LIST-Form), and attach the needed information, as given on the form.  UNIVERSITY OF BAHRAIN: External Referee Honorarium Transfer and Tracking Sheet – used to confirm receipt and track individual recipient information.

Once External Referring is completed, it is required for external referees to fill in the below Online Form.

 

The Honorarium payments Form:

UNIVERSITY OF BAHRAIN: External Referee Honorarium Transfer and Tracking Sheet

For any further information and follow-up, please contact the University of Bahrain Academic Promotion Committee on (acad.promotion@uob.edu.bh).

External refereeing is an important and integral part of the academic promotion process at University of Bahrain. Five external referees are invited to referee an application. Within this section, two online Forms/Lists (ENGLISH, ARABIC) have been allocated for external referee’s approvals by the Department, College, Central Promotion Committee.  Within this section, Faculty_Academic Promotion Application Form are to be filled online. Here are few notes and detailed links:

Faculty_Academic Promotion Application Form:

Filling in, APPROVING, and Online Uploading:

University of Bahrain:  Faculty_Academic Promotion Application Form, V1, September 2025.

Important Notes:

• Please fill in the application form (online).
• Make sure to fill in all the items needed.
• Please attach the ENTIRE Filled Application with All Documents Folders (ZIPPED) document.
• Please attach the ENTIRE Filled Application all together with all Documents Folders (as ZIPPED only) file. Only one ZIPPED folder will be accepted.
• The (Zipped folder) should include all sub-folders of evidence:

1. The application, (CV, Current Rank, …, …).
2. Academic Teaching (.. …).
3. Research (Journals, Conferences, Books, … … ).
4. University and Community Services. ).

ENGLISH- FORM– Online Application:

Faculty_Academic Promotion Application Form

 

DEPARTMENT Academic Promotion Committee:

STUDY, APPROVAL, and Online Uploading:

This list must be filled in by the (Academic Promotion Head) at the Department, after finishing studying the promotion request.

Kindly, look into the below important set of Notes:

• Make sure to (UPLOAD) all the other needed documents (as ZIPPED) document, before submitting this LIST officially.
• Make sure to upload all the Departmental documents in relation to the Applicant Promotion request on the already given folder link (sent to you via email by the Department Chair/ Chairperson.
• Note to correctly type in the College Academic Promotion Head (Name and Email), as per University of Bahrain records.

ENGLISH- FORM – Online Application:

DEPARTMENT_Promotion_Committee STUDY_and__APPROVAL

COLLEGE Academic Promotion Committee:

STUDY, APPROVAL, and Online Uploading:

This list must be filled by the (Academic Promotion Head), at the COLLEGE after studying the promotion request.

Kindly, look into the below important set of Notes:

• Make sure to (UPLOAD) all the other needed documents (as ZIPPED) document, before submitting this LIST officially.
• Make sure to upload all the COLLEGE documents in relation to the Applicant Promotion request on the already given folder link (sent to you via email by the Chair/ Chairperson.
• Note to correctly type in the College Academic Promotion Head (Name and Email), as per University of Bahrain records.

ENGLISH- FORM – Online Application:

COLLEGE_Promotion_Committee STUDY_and__APPROVAL

University Central Promotion Committee:

STUDY, APPROVAL, and Online Uploading:

This list must be filled by the (Academic Promotion Head) at the UNIVERSITY after studying the promotion request.

Kindly, look into the below important set of Notes:

• Make sure to (UPLOAD) all the other needed documents (as ZIPPED) document, before submitting this LIST officially.
• Make sure to upload all the UNIVERSITY documents in relation to the Applicant Promotion request on the already given folder link (sent to you via email by the Chair/ Chairperson).
• Note to correctly type in the UNIVERSITY Academic Promotion Head (Name and Email), as per University of Bahrain records.

ENGLISH- FORM – Online Application:

UNIVERSITY_Promotion_Committee STUDY_and__APPROVAL

For any further information and follow-up, please contact the University of Bahrain Academic Promotion Committee on (acad.promotion@uob.edu.bh).

External refereeing is an important and integral part of the academic promotion process at University of Bahrain. Five external referees are invited to referee an application. Within this section, two online Forms/Lists (ENGLISH, arabic) have been allocated for external referee’s approvals by the Department, College, Central Promotion Committee.

Within this section, external referee’s approvals are to fill in the online Academic Promotion Head at the Departments/ Colleges/ and the University Central Promotion Committee Head.

Here are few notes and detailed links:

ُExternal Referees List Form      (Docx, 0.03 MB , 2 Pages)

Department External Referee List Approval and Uploading:

This list must be filled by the (Academic Promotion Head), at the DEPARTMENT, after proposing, studying, and approving the (promotion External Referee List for a promotion application by the Department Council.

Kindly,  look into the below important set of Notes:

• Make sure to (UPLOAD) with this Form the promotion External Referee List (as MS Words) document, before submitting this LIST officially. (as an attachment with the form, ONLY MS words are to be used, as per University Central Promotion Committee Approved MS words). This MS words document is found on this website.
• Make sure to also upload any the DEPARTMENT documents in relation to the Applicant Promotion request on the already given folder link (sent to you via email by the Chair/ Chairperson.
• Note to correctly type in the College Academic Promotion Head (Name) and (Email), as per University of Bahrain records.

ENGLISH- FORM:

Department_External Referee_List Approval_English

College External Referee List Approval and Uploading:

This list must be filled by the (Academic Promotion Head), at the COLLEGE, after proposing, studying, and approving the (promotion External Referee List), for a promotion application by the College Council.

Kindly, look into the below important set of Notes:

• Make sure to (UPLOAD) with this Form the promotion External Referee List (as MS Words) document, before submitting this LIST officially. (as an attachment with the form, ONLY MS words are to be used, as per University Central Promotion Committee Approved MS words). This MS words document is found on this website.
• Make sure to also upload any the COLLEGE documents in relation to the Applicant Promotion request on the already given folder link (sent to you via email by the Chair/ Chairperson).
• Note to correctly type in the UNIVERSITY CENTRAL Academic Promotion Head (Name) and (Email), as per University of Bahrain records.

ENGLISH- FORM:

COLLEGE_External Referee_List Approval_English

University External Referee List Approval and Uploading:

This list has to be filled by the (Academic Promotion Head), at the UNIVERSITY – CENTRAL Promotion Committee Head, after studying the (promotion External Referee List), for a promotion application.

Kindly, look into the below important set of Notes:

• Make sure to (UPLOAD) with this Form the promotion External Referee List (as MS Words) document, before submitting this LIST officially. (as an attachment with the form, ONLY MS words are to be used, as per University Central Promotion Committee Approved MS words). This MS words document is found on this website.
• Make sure to also upload any the UNIVERSITY documents in relation to the Applicant Promotion request on the already given folder link (sent to you via email by the Chair/ Chairperson.
• Note to correctly type in the UNIVERSITY CENTRAL Academic Promotion Head (Name) and (Email), as per University of Bahrain records.

ENGLISH- FORM:

UNIVERSITY_External Referee_List Approval_English

For any further information and follow-up, please contact the University of Bahrain Academic Promotion Committee on (acad.promotion@uob.edu.bh).

Kindly, applicants for academic promotion are to be informed about the following:

University of Bahrain Council Decision No. 443/ 2016: Date: 30/06/2016

(In the case the result of refereeing the research is negative, the applicant shall submit the promotion file containing the scientific research and activities only.  The applicant must observe that research papers with evaluation less that “good” (<5) for the promotion to the rank of associate professor, and those papers with evaluation less than “very good” (<7) in the case of promotion to the rank of Professor, from the majority of referees (3 of 5) should not be resubmitted.   University of Bahrain Council Decision No. 443/ 2016.

University of Bahrain Council Decision No. 1882/ 2012: Date: 19/12/2012

For OPEN ACCESS electronics journals, they are accepted, provided:

• The journal has a specialized editorial body.
• The journal is issued by well-known specialized bodies, societies, or through well-known scientific institutions.

For publication in journals issued by University of Bahrain (papers or electronics), ONLY TWO articles are accepted to be used for promotion purposes. University of Bahrain Council Decision No. 1882/ 2012

For any further information and follow-up, please contact the University of Bahrain Academic Promotion Committee on (acad.promotion@uob.edu.bh).